We are seeking an experienced Receptionist (Female) / Document Controller with a pleasing personality and customer service attitude to manage our front office

Key Responsibilities Receptionist:

• Welcome visitors in with a positive, helpful attitude and direct them appropriately.
• Answering phones in a professional manner and routing calls as necessary.
• Notifies company personnel of visitor arrival.
• Attendance tracking of all employees.
• Operate standard office equipment on a regular basis including fax machines, printers etc.
• Keep detailed and accurate records of visitor requests and calls received. Maintains security by following procedures, and monitoring the logbook.
• Receive deliveries; sort and distribute incoming mail.
• Preparing meetings and training rooms.
• Take inventory of supplies and restock as needed.
• Maintaining safety and hygiene standards of the reception area.
• Assisting colleagues with administrative tasks.

Responsibilities Document Controller;

• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of the agreement
• Prepare ad-hoc reports on projects as needed

Skills & Experience

*High school diploma is required. *Excellent communication skills. Demonstrated ability to read, write, and speak English. *Minimum 1-3 years of relevant experience in an office environment (Migration/Education Consultancy preferred). *Proficient in Microsoft Office. *We prefer a smart appearance and approachable behavior. *Strong telephone skills. *Comfortable multi-tasking and prioritizing tasks without guidance. *Excellent interpersonal skills and be able to work under pressure. *Punctual with strong attendance history.